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Mentor Ticket Information for Drupal Events

Mentor Tickets Overview

Tickets for mentors foster the tremendous amount of work that they put into making the contribution day, and the whole week, work, in terms of engaging with potential contributors, and advocating for new mentors.

This happens during the whole week including:

  • Manning the Drupal Mentoring booth, talking to potential mentors and mentees.
  • Leading or attending the Mentoring Orientation sessions, and the issue triage where preparation is done for the Mentored Contribution Event, and training for ongoing issue queue skills.
  • Leading or helping out with the First Time Contribution Workshops, which are sessions that we run to teach contributors or future contributors about the many ways to contribute and the tools needed.
  • Coordinating the efforts of the mentors and engaging with the Event Staff.
  • Mentoring and coordinating the mentoring of the Contributors during the Mentored Contribution Event.

What we ask for event organisers is to have 8 Mentor Tickets, and 2 Speaker tickets. The First Time Contribution workshops are run just like any other session and in fact we run a total of 4 of them (2 before and 2 on the Contribution Event day).

We also need to have the ability for the Mentor Leads to access the Expo Hall at the same time as the sponsors, to work on getting the booth set up. In the past we have had to sneak in along with sponsors we know, but being able to do this without having to be sneaky would be ideal.

Application Process

  1. A form is set up to collect names of people who want to apply for tickets.
  2. Once the cut off is reached, the list is reviewed
  3. Any discrepancies or missing information can be followed up with the applicants
  4. The list is passed on to CWG to check that all the names are cleared. This process is in the purview of CWG, and if you would like to find out what is involved, feel free to reach out, they are happy to share their important work.
  5. Once the finalised list is returned from CWG with any amendments made, we see how many names are on the list and how many tickets are allocated.
  6. If there are more names than tickets, then the Leads take a vote on which people get a ticket. This is discussed during voting but effectively each lead gets 3 votes, and they put their votes against 3 people, and then it is tallied up accordingly. If a mentor lead is one of the ticket applicants they cannot take part in the voting.
  7. Once this list is finalised with the correct number of names, this is shared with the Event organiser who then proceeds to send out the ticket applications.